Privacy Policy
Gakkogawa Distillery, Inc. has established the following privacy policy. Personal Information is information about an individual that can be used to identify a specific individual such as name, date of birth, address, fax number, telephone number, occupation, e-mail address, number assigned to each individual, or other description (including information that can be easily matched with other information to identify a specific individual).
37-14 Aza Sugano, Sugasato, Yuza-machi, Akumi-gun, Yamagata, 999-8531Definition of Personal Information
When we collect Personal Information, we will do so by lawful and fair means, collect it only to the extent necessary to achieve the purpose of collection, and will not use it for any other purpose. In addition, we will clarify the purpose of collection in advance and obtain the consent of customers and other relevant parties.
Personal Information collected by us shall be managed appropriately, and its use and provision shall be limited to the scope of use for which consent has been obtained and shall not be disclosed or provided to any other third party.
We shall comply with laws, regulations, and other norms related to the collection and use of Personal Information.
To ensure the accuracy and safety of Personal Information, we have implemented security measures and other safety measures to prevent unauthorized access to Personal Information and the loss, destruction, falsification, or leakage of Personal Information, and we will do our best to properly correct any problems that may arise.
When we receive a request from an individual to correct, add, or delete his/her Personal Information, we will process the request appropriately without delay. In addition, we will promptly respond to complaints and consultations regarding the protection and proper handling of Personal Information.
Whenever we revise our Privacy Policy, we will notify users of such revisions by posting them on our website so that users can be aware of the revisions.
JAPAN
GAKKOGAWA DISTILLERY, Inc.
Representative Director, Sato Jumpei
Initiatives to Protect Personal Information
The terms used in this Privacy Policy shall have the following meanings:
・Our company: GAKKOGAWA DISTILLERY, Inc.
・Brand site: Gakkogawa Distillery’s official website（https://gakkogawa.com）
・Shop: Gakkogawa Distillery’s official online store (unpublished).
・Customers: Customers who have reserved, purchased, or are considering purchasing our products, customers who have registered for our newsletter or registered on our application form to be a distributor, and customers who have applied for a tour of our distillery.
・Business partners: Customers who purchase and sell our products (including OEM products).
・Business contractors: Corporations or individuals who provide us with services related to the production and operation of brand websites and stores, product packaging and shipping, payment, and/or other related services.
The purposes of use of Personal Information are as follows:
・To respond to enquiries from customers.
・To send out products ordered, to settle payments, and to provide all related support related to such orders.
・To send newsletters (if requested), campaign information, and product information.
・To distribute, display and measure the effectiveness of advertisements.
・To send out advertising materials, prizes and gifts.
・To analyze (Use of results is limited to within our company).
・To respond to any acts that violate the terms and conditions and policies related to the use of our shop.
・To notify any changes to the terms and conditions and policies regarding our shop.
・To contact to request consent for the use of Personal Information to third parties.
We will not use the Personal Information we have obtained for any other purpose without the consent of the individuals. However, if we are requested to disclose Personal Information by court order, order of an administrative agency, or other legal provision, or when it is necessary for criminal investigation, elimination or prevention of infringement of rights of third parties, or any other similar necessary, or when statistical data after making personal identification impossible is used as research material; then, this is not the case.
We will strive to maintain data with the utmost care to ensure the accuracy of Personal Information.
We will handle Personal Information data with the utmost care and take necessary and appropriate measures to prevent loss, destruction, leakage, loss or alteration, and for other security management.
We will not disclose or provide Personal Information to third parties (including those located outside of Japan) without the prior consent of the individual.
However, we may disclose or provide Personal Information to third parties (including parties located outside of Japan) in the following cases:
（1）When we outsource all or part of the handling of Personal Information to a sub-contractor with whom we have concluded a confidentiality agreement, to the extent necessary to achieve the purpose of use.
（2）When Personal Information is provided because of the succession of business due to merger or other reasons.
（3）When we are requested to disclose Personal Information by court order, order of an administrative agency, or other legal provision, or when it is necessary for criminal investigation, elimination or prevention of infringement of rights of third parties or any other similar necessary, and these is a risk that obtaining user consent may impede the execution of the relevant affairs.
（4）In addition to cases that fall under Article 9 of the Enforcement Order for the Act on the Protection of Personal Information, cases permitted by law.
Personal Information held by the company may be jointly used as follows
(1) Scope of joint use
・TATENOKAWA, Inc.
・奥羽自慢株式会社
・株式会社創り酒屋
(2) Purpose of use
The use of Personal Information shall be within the scope of the “Purposes of Use of Personal Information” determined by our company, and this shall be the purpose of use common to each company.
(3) Items of Personal Information to be jointly used
Name, address, e-mail address, telephone number, contract information, and other items within the scope necessary for the above purposes of use.
(4) Person responsible
GAKKOGAWA DISTILLERY, Inc.
Representative Director
Sato Jumpei
Personal Information may be provided to sub-contractors to the extent necessary. In such cases, a confidentiality agreement will be signed to ensure the proper handling of the information, and disclosure will be limited to the extent necessary.
If you wish to request Disclosure, correction, suspension of use or deletion of personal data held by us; or if you wish to be notified of the purpose of use, or if you wish to disclose records of provision to third parties (hereinafter collectively referred to as “Disclosure”), we will respond to your request within a reasonable period and scope after confirming your identity as the person making the request.
Please refer to this page for information on procedures such as Disclosure.
Personally Relevant Information is information about a living individual that does not fall under any of the following categories: Personal Information, pseudonymized information, and anonymized information.
（1）Cases in which Personally Relevant Information is provided by a third party and acquired as personal data.
There are cases in which Personal Information obtained from a customer is collated with personal related information provided by a third party, and the personal related information may become personal data that can identify the individual.
Subjected personal related information: All personal related information
Purpose of use after acquisition: Same as “2. Purpose of Use”
（2）Case in which provision of personally identifiable information to third parties.
a. Access logs
We obtain access logs when our customers access our brand sites or shops. The access log includes the name of the Internet service provider, domain name, IP address, type and version of browser used, type of OS, access date and time. We may use the acquired access logs in a form that does not identify individuals to improve the functionality and convenience of the shop.
b. Cookies
We may use cookies on our brand sites or shops. Cookie is text data in ID format consisting of a unique string that is sent to the browser of a user who accesses a website through which we may obtain information on behavioral history and attributes of the users who accessed the shop. Although these data may be combined to become personally identifiable information, ID is issued to browsers randomly and is not linked to any personally identifiable data.
We may use information related to cookies and information obtained using cookies in a form that does not identify individuals in order to improve the functionality and convenience of the shop.
For more information on disabling cookies and deleting history, please refer to the help section of each browser or to Cookies in the Settings menu.
f you have any questions or concerns regarding Personal Information, please contact us at the following contact information.
GAKKOGAWA DISTILLERY, Inc. Business Administration Department
37-14 Aza Sugano, Sugasato, Yuza-machi, Akumi-gun, Yamagata, 999-8531 JAPAN
（TEL）0234-52-2323
（MAIL）info@gakkogawa.com
Reception hours: 8:00~17:00 (weekdays)
Procedure for Requesting Disclosure of Personal Information
①Request Form for Disclosure of Personal Information
【Click here to download a PDF file of the disclosure request form.】
②“Fixed Postal Money Order” for the fee (2,200 yen)
“Fixed Postal Money Order” can be purchased at Japan Post Bank or post office that handles fixed postal money orders.
③Identification documents
【A】
・Copy of resident’s card (issued within the last 3 months)
【B】
・Copy of passport (valid and showing your current address)
・Copy of driver’s license (valid and issued by the Public Safety Commission of each prefecture)
・Copy of health insurance card (within the validity)
・Copy of your My Number Card (only the front side with your face photo)
・Copy of the resident card or special permanent resident certificate (within the validity)
If the application is made by the representative
・【A】.
・One item from 【B】.
If the application is made by an agent (or other third party)
・A letter of attorney (document that proves that the person has been delegated)
・【A】 (One each for the representative and agent)
・One item from 【B】 (One each for the representative and agent)
＜Notes＞
・Please black out the part related to domicile of origin, personal number (My Number Card), insurer’s number, and insured person’s symbol/number.
・If there is information written on the back side of the card, a copy of the back side is also required (except for My Number Card).
・If you have not registered information that identifies you, such as your name, address information with the service for which you are applying for Disclosure, you may be required to submit additional documents to confirm your identity.
・2,200 yen (tax included)
・Please cover the shipping charges for sending documents to us.
37-14 Aza Sugano, Sugasato, Yuza-machi, Akumi-gun, Yamagata, 999-8531 JAPAN
GAKKOGAWA DISTILLERY, Inc.
Personal Information Protection Manager
We will check the details of any request for Disclosure that we receive and notify the requester of the results in writing at a later date.
Disclosure may not be possible for the following reasons.
・When we are unable to confirm the identity.
・In the case of the request by agent, if the right of representation and authority of representation cannot be verified.
・When there is a deficiency in the submitted documents.
・When the subject of the request for Disclosure is not “Personal Information subject to Disclosure”.
・When there is a risk of harm to the life, body, property, or other rights or interests of the representative or a third party.
・When there is a risk of causing significant hindrance to our business operations.
・In the case of violation of any other laws or regulations.
Personal Information obtained by us in response to a request for Disclosure will be handled only to the extent necessary to respond to the request. Any documents which are submitted may not be subject to return the documents, as they will be disposed of promptly after the response to the request is completed.